Purpose of this role

As our new virtual Finance Assistant you will be responsible for running the bookkeeping services that we provide to our clients, This will enable us to:

 

1. Record up-to-date and accurate data in our clients’ accounting system

2. Use the data to produce information and insights that enable clients to make better decisions, that can improve their results, and the value of their businesses.

 

Responsibilities and Outcomes

Clients’ data in Xero is complete, accurate, and up to date

 

You will be responsible for:

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• Processing the paperwork and other transactional information that our clients submit to us on a daily basis

• Recording the transactions quickly, accurately and efficiently in Xero - so that the data in our clients’ accounting systems are complete, reliable and up-to-date at all times

• Attach supporting documentation to each transaction in Xero

• Reconciling bank accounts and identifying the transactions where supporting documents need to be requested

• Identify possible errors in the data using AI-like apps and tools, and correct where necessary

• Raise sales invoices on behalf of clients using information supplied via email

• Compile employee expense reports and post into Xero

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New clients are onboarded efficiently, and consistently WOW’d throughout our first 90 days working with them

 

You will be responsible for:

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• Setting up new clients in Xero when they start working with us

• Setting up new clients’ charts of accounts and reporting templates, so that they match the conventions we have used for our existing clients 

• Adding bank rules and supplier rules to increase the level of speed and efficiency with which we can process the client’s transactions in future
   

 

About you

Core skills

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To be considered for this role, you must be able to demonstrate these core skills:

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• Good level of English - written and spoken

• A formal bookkeeping or accounting qualification

• Be able to prioritise tasks and ask for more information where the outcome or process is unclear

• Be able to follow the process notes and instructions that make up our internal systems & processes

• Be comfortable handling confidential information and understanding the sensitive nature of some of the client data you will be working with

• Show initiative and proactively propose solutions to problems, rather than waiting to be told what to do

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Values and mindset

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• Growth Mindset - you’re on a mission to be continuously improving & learning new skills, new software / apps, and new ways of working.

• Naturally collaborative - you’re able to partner with others to create awesome results

• Logical brain - you can understand the flow of a process, break it down into steps, and create instructions for others to follow

• Build relationships - you’re honest, reliable, friendly and warm with other people

• Live above the line - you’re able to bring energy & positivity to every project and task - even when things aren’t going as expected or planned

• Agile - you seek feedback early and change course when needed, valuing continuous improvement over delayed perfection.

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Experience - career history

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• Studied for an accounting or bookkeeping qualification, or a relevant degree

• Working as a bookkeeper or in a role with a significant amount of exposure to bookkeeping work

• Handling confidential information and working in compliance with data protection laws

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Experience - technical

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Note that full training will be provided as part of this role, but having past experience in these areas will give you a head-start, and give you the edge in the recruitment process:

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• Experience using of Xero would be advantageous, or another cloud accounting software platform (e.g. QBO)

• Use of Receipt Bank (or other OCR-based bookkeeping software) would be advantageous

• Experience of tasks such as raising sales invoices, posting purchase invoices, matching payments to invoices, reconciling bank accounts, preparing journal entries, preparing basic financial reports, etc

• Experience of using cloud software platforms such as Google suite, Zoom, Slack, Trello, and Calendly

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Career aspirations

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You must have ambition and drive to help us create a more awesome business as we move forward.

 

We’re an early stage business, and so roles and responsibilities are rarely static. If you like to use your initiative and creativity, rather than wait to be told what to do, this is definitely the place for you.

 

This role offers you the satisfaction of seeing it grow into something bigger and successful in future. There are many ways you can grow with the company as we scale:

 

• Learning how to use new apps and software in our current tech stack, and leading its expansion and evolution as we bring in more tools to make us more effective at delivering our work, and make our lives easier

• Developing your experience of accountancy software and financial reporting, so that you can work across more of the operational strands of our business

• Handling client communications to reduce bottlenecks in the flow of information