Must be good with numbers
What We Do
We believe that awesome, thriving, independent small businesses create better communities, a better society and a better planet.
Our purpose is to support small business owners by enabling them to create a business that delivers them more cash, more free time, and more enjoyment. Which together we call creating ‘more life’.
We’re a team of accountants offering Virtual Finance Director and coaching services, to bring a structured approach to supporting and growing small businesses, and running their financial world.
How we work
We are a digital accountancy business, built for the 2020s. We were born in the cloud, and we live in the future.
Our company is designed & built so that our team can do most of our work from anywhere in the world that has access to electricity and an internet connection.
Our current team spans the UK, the Philippines, and India.
And we love rock and roll.
ABOUT THE OPPORTUNITY
We want to offer you the opportunity to work for our small-but-awesome company as our new virtual Finance Assistant.
You will be using your financial know-how to support our Finance & Operations Manager in making sure that all of our client’s financial data is kept up to date and accurate in their accounting system ‘Xero’,
We will help you to develop Ninja-level skills in Xero, plus the suite of state-of-the-art tools, apps and software that we connect into it to form our finance tech-stack.
Training will be given in how we leverage this disruptive technology, enabling us to work super-efficiently and deliver huge amounts of value to our clients with little additional effort
We’re a friendly team that takes a progressive and forward-thinking approach to our work.
We are however very serious when it comes to high performance, continuous improvement and lifelong learning.
We’re on a mission to support you in becoming as awesome at your job as you want to be.
Started the business on his mum’s dining room table back in 2017. Spent the last four years diligently designing and building the rocketship (mostly when he wasn’t in the pub, but also when he was).
Now ready to light the fuse and blast off, as soon as he finds the perfect crew members to get on board the thing 🚀
Come ready to change the world - one small business owner at a time 🤘
Role title: Finance Assistant
Contract type: Permanent, full time
Reward: (salary and payment timing to be confirmed by IO)
Work pattern: Monday to Friday
12:00 to 21:00 PH time (05:00 to 14:00 UK time) - moving to 13:00 to 22:00 during months with Daylight Saving Time in the UK (October to March)
Location: IO HQ, Subic Bay
Holidays: We will respect all PH public holidays, and give 10 days of additional vacation leave per year
Additional benefits: 13th month pay paid in December (pro-rated if starting mid-year)
Reporting into: Finance & Operations Manager (PH))
Other relationships: Client Manager (UK)
Purpose of this role
As our new virtual Finance Assistant you will be responsible for running the bookkeeping services that we provide to our clients, This will enable us to:
Record up-to-date and accurate data in our clients’ accounting system
Use the data to produce information and insights that enable clients to make better decisions, that can improve their results, and the value of their businesses.
Responsibilities and Outcomes
Clients’ data in Xero is complete, accurate, and up to date
You will be responsible for:
Processing the paperwork and other transactional information that our clients submit to us on a daily basis
Recording the transactions quickly, accurately and efficiently in Xero - so that the data in our clients’ accounting systems are complete, reliable and up-to-date at all times
Attach supporting documentation to each transaction in Xero
Reconciling bank accounts and identifying the transactions where supporting documents need to be requested
Identify possible errors in the data using AI-like apps and tools, and correct where necessary
Raise sales invoices on behalf of clients using information supplied via email
Compile employee expense reports and post into Xero
New clients are onboarded efficiently, and consistently WOW’d throughout our first 90 days working with them
You will be responsible for:
Setting up new clients in Xero when they start working with us
Setting up new clients’ charts of accounts and reporting templates, so that they match the conventions we have used for our existing clients
Adding bank rules and supplier rules to increase the level of speed and efficiency with which we can process the client’s transactions in future
To be considered for this role, you must be able to demonstrate these core skills:
Good level of English - written and spoken
A formal bookkeeping or accounting qualification
Be able to prioritise tasks and ask for more information where the outcome or process is unclear
Be able to follow the process notes and instructions that make up our internal systems & processes
Be comfortable handling confidential information and understanding the sensitive nature of some of the client data you will be working with
Show initiative and proactively propose solutions to problems, rather than waiting to be told what to do
Values and mindset
Growth Mindset - you’re on a mission to be continuously improving & learning new skills, new software / apps, and new ways of working.
Naturally collaborative - you’re able to partner with others to create awesome results
Logical brain - you can understand the flow of a process, break it down into steps, and create instructions for others to follow
Build relationships - you’re honest, reliable, friendly and warm with other people
Live above the line - you’re able to bring energy & positivity to every project and task - even when things aren’t going as expected or planned
Agile - you seek feedback early and change course when needed, valuing continuous improvement over delayed perfection.
Experience - career history
Studied for an accounting or bookkeeping qualification, or a relevant degree
Working as a bookkeeper or in a role with a significant amount of exposure to bookkeeping work
Handling confidential information and working in compliance with data protection laws
Experience - technical
Note that full training will be provided as part of this role, but having past experience in these areas will give you a head-start, and give you the edge in the recruitment process:
Experience using of Xero would be advantageous, or another cloud accounting software platform (e.g. QBO)
Use of Receipt Bank (or other OCR-based bookkeeping software) would be advantageous
Experience of tasks such as raising sales invoices, posting purchase invoices, matching payments to invoices, reconciling bank accounts, preparing journal entries, preparing basic financial reports, etc
Experience of using cloud software platforms such as Google suite, Zoom, Slack, Trello, and Calendly
You must have ambition and drive to help us create a more awesome business as we move forward.
We’re an early stage business, and so roles and responsibilities are rarely static. If you like to use your initiative and creativity, rather than wait to be told what to do, this is definitely the place for you.
This role offers you the satisfaction of seeing it grow into something bigger and successful in future. There are many ways you can grow with the company as we scale:
Learning how to use new apps and software in our current tech stack, and leading its expansion and evolution as we bring in more tools to make us more effective at delivering our work, and make our lives easier
Developing your experience of accountancy software and financial reporting, so that you can work across more of the operational strands of our business
Handling client communications to reduce bottlenecks in the flow of information
To become a member of our team, we have 5 stages for you to complete:
Submit your CV
Record a short (1-2 minute) Loom video stating how you’d meet the requirements noted above, and why you believe you’d be an awesome addition to our team
A selection of questions relevant to this role to assess your technical knowledge and skills. We’ll ask you to complete a short project-like task which is similar to the ones you’ll be completing day-to-day in this role. This is an opportunity for you to show us your work, and discuss your approach at the debrief.
An opportunity for us to get to know each other better, and to explore your career history in more detail. We’ll also answer your questions on the role and our organisation.
A second interview with our founder Rich
Send your CV to the recruitment team at Intelligent Outsourcing
Thanks for reading!